What Documents Do You Need to Import Goods into Kenya?

An overview of the paperwork Kenyan imports typically require, from the commercial invoice to the KEBS Certificate of Conformity.

Accurate documents are the single biggest factor in a fast customs clearance. Requirements vary by product, so always confirm for your specific goods — but these are the usual building blocks.

Core shipping documents

• Commercial invoice — describes the goods and their value.
• Packing list — itemised contents, quantities, weights and dimensions.
• Bill of lading (sea) or air waybill (air).

Importer requirements in Kenya

• A KRA PIN for the importer.
• An import declaration, lodged through Kenya’s electronic trade systems, usually by a licensed customs agent.

Conformity certificates

Many products must be inspected before export under the KEBS Pre-Export Verification of Conformity (PVoC) programme, which results in a Certificate of Conformity. Check whether your goods are covered before you ship.

Regulated goods

Food, pharmaceuticals, chemicals, vehicles and some electronics may need additional permits from the relevant Kenyan agency.

Not sure what you need? Ask our team before you buy or ship.

Step-by-step: from document to release

1. Before shipping: the seller issues the commercial invoice and packing list; certificates or permits are obtained where needed.
2. Departure: the carrier issues the bill of lading or air waybill.
3. Before arrival: the clearing agent prepares the import declaration in Kenya’s electronic system using the importer’s KRA PIN.
4. Assessment: duties and taxes are assessed and paid.
5. Verification: customs may inspect the cargo.
6. Release: cargo is released for delivery.

Common mistakes that cause delays

• Vague descriptions such as “household items” or “gifts” instead of itemised lists.
• Values that do not match receipts or market value.
• Missing Certificates of Conformity for regulated products.
• Receiver details that do not match ID and KRA PIN records.
• Shipping restricted goods without permits.

Special cases

Vehicles need the title, inspection and compliance with age and right-hand-drive rules. Returning residents may qualify for relief on used household effects if conditions are met. Medicines, food and chemicals need approvals from the relevant regulators.

Requirements change, so always confirm current rules for your specific goods. Our team checks documents before your cargo leaves the US — request a quote and include a list of what you are shipping.